To send a copy of the spreadsheet with your changes to someone else before your changes are uploaded, choose Share > Send a Copy (from the Share menu at the top of your screen). Here are a few things to keep in mind when editing a shared spreadsheet while offline: You can continue to work on the spreadsheet and the next time you’re online, changes are uploaded to iCloud automatically. When you’re not connected to the internet, the Collaborate button changes to a cloud with a diagonal line through it. Any edits you make are uploaded to iCloud automatically the next time your device is connected. If the Collaborate button changes to a cloud with a diagonal line through it, your device is offline. Choose the version you want to keep if you keep more than one, the most recent remains the shared version. Resolve conflicts: If there are conflicts, you see a dialog. Hide or show activity (cursors or selections in different colors): Choose View > Hide Collaboration Activity or View > Show Collaboration Activity (from the View menu at the top of your screen). If you don’t see a dot, the person has the spreadsheet open but isn’t actively participating. The number of people editing or viewing the spreadsheet (not including you) appears on the button.įollow someone’s edits: Click the dot next to the person’s name in the participant list. See who’s working in the spreadsheet: Click in the toolbar to open the participant list, which shows who has joined the spreadsheet and who is currently editing or viewing it.
Move your pointer over a cursor to see who’s making the edit. Cursors and selections of text and objects appear in different colors to indicate where others are currently editing. If you can’t open the spreadsheet, see “Accept an invitation to collaborate,” above.Įdits you and others make to the spreadsheet appear in real time.
If you don’t see the spreadsheet, click the link in the email, message, or post you received, and if asked, sign in with your Apple ID. If you previously opened the spreadsheet, look for it in the Numbers folder of iCloud Drive.
#Free spreadsheet for mac computer android
On an Android device, or a device without iOS 14, iPadOS 14, or later and Numbers 11.2 or later: The spreadsheet opens in a browser where you can view but not edit it. If you don’t have Numbers installed on your iPad, the spreadsheet opens in Numbers for iCloud. On an iPad with iPadOS 14 or later and Numbers 11.2 or later: The spreadsheet opens in Numbers on your iPad and is added to your spreadsheet manager. On an iPhone with iOS 14 or later and Numbers 11.2 or later: The spreadsheet opens in Numbers on your iPhone and is added to your spreadsheet manager.
#Free spreadsheet for mac computer windows
On on a Mac or Windows computer: If you’re signed in to in a web browser, the spreadsheet opens in Numbers for iCloud, and it’s added to your spreadsheet manager and to iCloud Drive. On a Mac: The spreadsheet opens in Numbers for Mac or in Numbers for iCloud, depending on whether iCloud Drive is set up on your Mac and you’re signed in where you clicked the link (for example, in Mail on your Mac or on a webpage) and whether you have macOS Big Sur 11 or later and Numbers 11.2 or later on your computer.
The spreadsheet opens based on the following: If asked, sign in with your Apple ID or follow any instructions that appear. Note: If you don’t want to associate another email address with your Apple ID, you could instead ask the owner of the shared spreadsheet to invite you again using an email address or phone number that’s already associated with your Apple ID.
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